Meeting Reports

Year End Meeting Report

The meeting was called to order by Vice-president Susan Barta @ 2:05

Break to allow members to obtain refreshments was called for from the floor.

President Rickard reconvened the meeting and asked George Schlosser to lead the members in the invocation.

Introduction of attendees was called for by President Rickard. Howard then spoke about the assistance the Jaycees needed and what the Senate could possibly due to help.

Earl gave the secretary’s report followed by the treasurer’s report. Both reports were approved as read.

Deborah Roberts questioned why the accounts receivable balance was so high. Earl explained that the billing for the sponsorships and dues had just gone out in March and it would take some time to collect the money.

Old Business

Earl discussed the plaque sponsorship program and reported that there were only 5 plaques unsponsored. It was also discussed how the names are moved to another plaque if a sponsored plaque is not presented.

Deborah Roberts raised the question why the glasses project hadn’t progressed any further. Earl indicated that the setup costs for the screening of the glasses was quite expensive and even with the contribution from Dennis it would still be quite expensive. Earl indicated he was looking for a better vendor but has not had any luck finding one. Gale said she dealt directly with Libby Glasses. It was decided that Gale and Deborah would pursue the project and try to speed up the completion of the project.

The issue about how to assist the convention host to offset the rising costs of conventions was revisited. It was explained that the Senate voted to have the host chapter increase the amount charged for Senate registration to $10.00 over the cost. It was pointed out that the chapters couldn’t adopt this because of their by-laws until the next year. The idea as about raising the amount we “find” our members in attendance was brought up again. It was suggested that we raise the amount of the find to $10.00 from $5.00 and give half to the host chapter. After some discussion a motion was made to raise the fine to $10.00 and give half, $5.00, to the host chapter. This motion was seconded and passed.

New Business

Larry Koch will act as SOA at the Havre meeting and make sure that the bar makes it to that meeting.

President Rickard talked about his column in the Trailblazer and encouraged the members to submit articles. He also asked the members to put articles in our own newsletter.

The next meeting will be held at the campout. Gale Figgins brought up the fact that there was a problem with the dates and they need to be changed. It was decided to move the dates to the 15-17 of August from the 8-10 as was originally planned. This was voted on and passed. Discussion was also had about how members attending the campout could assist the hosts better. Tasks such as policing the area for trash and other such things would be helpful.

Jake Award

Nominations were called for the Jake award. Members nominated were; Jill Figgins, Leonard Harkless, and Todd Senescall. After the vote the nominees returned to the room and both Jill and Todd requested that they be dropped from consideration and Leonard be awarded the honor. This passed and Leonard Harkless was this year’s Jake winner.

Elections

Nominations for the office of President were called for. Nominated with seconds were Ross Mortz and Earl Taylor. After a show of hands Earl Taylor will serve as the President for the 2008-2009 year.

Nominations for the office of Vice-president were called for. Jill Figgins was nominated and nominations were closed. Jill was elected by acclimation.

Nominations for the office of Secretary/Treasurer were called for. Deborah Roberts was nominated. Motion to close nominations was made followed by a second and Deborah was elected by acclimation.

Nominations for the position of Newsletter Editor were called for. Nominated for the position was Jill Figgins. No other nominations were made and Jill will also serve as the Newsletter Editor for the next year.

Being no further business the meeting was adjourned.


Submitted by
Earl Taylor 47603
Secretary/Treasurer

Glendive Meeting Report

The meeting was called to order by President Howard Rickard at 2:00.

Introduction of attendees was called for by Howard

After the introduction of members in attendance Tracy Gabbert gave the invocation.

Earl gave the secretary’s report followed by the treasurer’s report. Both reports were approved as read.

Sarah Peterson, the outgoing JC president and Jeannie Rickard, the incoming JC President addressed the membership. They thanked the senate for their past support and look forward to their assistance in the future.

Earl gave the financial report for the JC Foundation based on the info supplied by Tami Christenson who could not be in attendance.

Earl discussed the plaque sponsorship program and indicated that as soon as he received the new list of plaques that would be offered he would bill the members who wished to participate for their plaques.

Discussion was held about how to assist the convention host to offset the rising costs of conventions. Initial discussion was about raising the amount we “find” our members in attendance. It was suggested that we raise the amount of the find to $10.00 from $5.00 and give half to the host chapter. After some discussion the idea was brought up to increase the amount charged the senators for convention fees. Currently the senators pay cost for their registration. This was set to encourage senators to attend and judge competitions, however; this did not increase the number of JCI who were judging and also placed a financial burden on the host chapter. It was moved and seconded to raise the cost to senators to $10.00 over the cost of the meals for convention. This passed and the Jaycees will be advised to consider this.

The next convention will be called the spring convention and will be held sometime in April or the first weekend in May. The current location has yet to be determined.

Susan Barta reported that Ron Rubes was recovering from his transplant surgery and doing well.

Being no further business the meeting was adjourned at 3:45. Submitted by
Earl Taylor 47603
Secretary/Treasurer